Due Date: September 15, 2022

We are seeking applications from suitably qualified candidates to fill the vacancy of Front office administrator

RESPONSIBILITIES

• Keep record of all lockable files
• Accommodate clients at the reception
• Operate switchboard and direct clients to relevant departments
• Coordinate staff meetings and appointments
• Record, file and track all outgoing and incoming correspondence
• Manage all matters pertaining to reception/office appearance and utilities
• Maintain database of suppliers and service providers
• Prepare minutes for all staff meetings, read them out and ensure they are properly signed for and filed
• Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
• Answering Phones
• Complete data entry of contacts into CRM System
• Assist in the creation of presentations and collateral sales material
• Assist in social media management
• Making phone calls to follow-up on emails and promotional material
• Filling and set reminders for marketing the marketing department
• Keep stock of office supplies and place orders when necessary
• Coordinate all morning presentations and manage roasters
• Any other duties as required and directed by management

Qualifications and requirements

• At least 5 ‘O’ Levels including English Language and Mathematics
• Diploma in secretarial studies or equivalent
• Excellent spoken and written English
• Computer literate
• Able to work under pressure with minimum / no supervision
• Be smart and of sober habits
• Sound knowledge of Microsoft office tools
• At least 2-years relevant experience
• Driver’s Licence is an added advantage
• Basic Marketing knowledge and digital marketing certificate is an added advantage
• Knowledge of Quality Management System is an added advantage

Interested Persons should forward their detailed CVs to: [email protected] before 15 September 2022 subject the name of vacancy you are applying for.