Front Office Administrator

Due Date: September 15, 2022

We are seeking applications from suitably qualified candidates to fill the vacancy of Front office administrator

RESPONSIBILITIES

  • Keep record of all lockable files
  • Accommodate clients at the reception
  • Operate switchboard and direct clients to relevant departments
  • Coordinate staff meetings and appointments
  • Record, file and track all outgoing and incoming correspondence
  • Manage all matters pertaining to reception/office appearance and utilities
  • Maintain database of suppliers and service providers
  • Prepare minutes for all staff meetings, read them out and ensure they are properly signed for and filed
  • Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
  • Answering Phones
  • Complete data entry of contacts into CRM System
  • Assist in the creation of presentations and collateral sales material
  • Assist in social media management
  • Making phone calls to follow-up on emails and promotional material
  • Filling and set reminders for marketing the marketing department
  • Keep stock of office supplies and place orders when necessary
  • Coordinate all morning presentations and manage roasters
  • Any other duties as required and directed by management

Qualifications and requirements

  • At least 5 ‘O’ Levels including English Language and Mathematics
  • Diploma in secretarial studies or equivalent
  • Excellent spoken and written English
  • Computer literate
  • Able to work under pressure with minimum / no supervision
  • Be smart and of sober habits
  • Sound knowledge of Microsoft office tools
  • At least 2-years relevant experience
  • Driver’s Licence is an added advantage
  • Basic Marketing knowledge and digital marketing certificate is an added advantage
  • Knowledge of Quality Management System is an added advantage

Interested Persons should forward their detailed CVs to: sales@mazim.co.zw before 15 September 2022 subject the name of vacancy you are applying for.